PU

Purchasing & Procurement

Move from a stock shortage to an approved supplier order and received goods.

Hotel, resort and cruise purchasing software for reorder recommendations, purchase orders, approvals, partial receipts, inventory updates and accounts-payable handoff.

Available as a suite 3 modules
Purchasing & Procurement
Purchasing & Procurement software interface screenshot
Purchasing & Procurement connects stock planning with suppliers and finance across hotels, resorts and vessels. Buyers can prepare purchase orders, adjust suggested quantities, route spend for approval, record what was sent to the supplier and receive complete or partial deliveries.

Inventory and provisioning items can carry a preferred supplier, target par and reorder quantity. When usable stock falls below minimum par, HF PMS calculates demand after accounting for quantities already on order and prepares supplier-grouped drafts for review. Receiving an approved order updates the correct property location or vessel store by lot and expiry, then carries the order into accounts payable.

Connected stock-to-sale workflow

What it does

Shared hotel and cruise workflow

Use the same purchasing lifecycle for a resort, an individual vessel or a mixed hospitality group.

Review-ready reorder drafts

Group shortages by preferred supplier and subtract outstanding purchase-order quantities before suggesting more stock.

Approvals and partial receiving

Move from draft through approval and supplier dispatch, then receive one delivery or several.

Inventory and finance connected

Post received lots into inventory or provisioning and create the accounts-payable draft from the completed order.

In this system

3 modules in Purchasing & Procurement

Open a module to see what it covers. Modules marked available individually can be licensed on their own.

Purchase Order Management Available individually Automatic Inventory Reorder Planning Available individually POS Inventory & Sold-Out Control Available individually

One platform

Connect Purchasing & Procurement across the operation

Reservations, guest profiles, folios and operational records stay connected as you add the systems relevant to your property or fleet.

Reservations & Revenue

Bookings, rates and channels that fill rooms and cabins.

Point of Sale

Bars, restaurants, retail and waiter service on one ledger.

Guest Experience

Self-service, requests and loyalty throughout the guest journey.

Housekeeping & Maintenance

Clean rooms, fixed faults, nothing falling through.

Inventory Management

Know what is in stock, where it is and what each department needs next.

Folio & Finance

One folio, every charge, clean books.

Digital Signage

Wayfinding, menus and daily programmes on every screen.

Video on Demand

In-room and in-cabin entertainment that runs offline.

Activities & Travel Sales

Sell the experiences around the stay.

Cruise Operations

Gangway to excursions - the whole voyage.

Bridge & Navigation

NMEA, ECDIS, deck log and watchkeeping - the nautical layer.

Safety & SOLAS

Muster, drills, incidents and procedures - audit-ready.

Security & ISPS

Restricted areas, security levels, CCTV and access control.

Health & Medical

Infirmary, outbreak monitoring and pharmacy - compliant.

Crew Management & Compliance

Hire, certify, roster, pay and care for your crew.

Engine & Technical

Planned maintenance, class surveys and running hours.

Environmental Compliance

MARPOL record books, bunkers, CII and EU-ETS.

Provisioning & Stores

Bonded stores, procurement and lost & found.

Border & Manifests

Statutory manifests generated from operational records.

Expedition Operations

Tenders, IAATO/AECO, biosecurity and rivers.

Voyage Finance & Maritime Tax

Voyage P&L, disbursements, tonnage tax and seafarer payroll.

Files & Collaboration

One workspace for operational files and team collaboration.

Workforce & HR

Rosters, attendance and people operations for properties and vessels.

Multi-Property & Central

One head office over every property and vessel.

Integration & Platform

Offline-first sync, APIs, integrations and conversational AI.

See Purchasing & Procurement in action

Book a walkthrough tailored to your workflows, teams and deployment model.

Request a demo